# Phase 1 — Immediate Response (Days 0–7)

### Objectives

- Understand the terms of the award.
- Confirm acceptance requirements.
- Notify all relevant stakeholders.
- Establish project ownership and immediate next steps.

Activities

#### Review the Award Documentation

Read the complete Notice of Award (NOA), Grant Agreement, or Award Letter.

Pay particular attention to:

- Total award amount.
- Budget periods and funding schedules.
- Approved versus requested budgets.
- Project start and end dates.
- Reporting requirements.
- Compliance obligations.
- Procurement restrictions.
- Intellectual property provisions.
- Data sharing requirements.
- Publication requirements.
- Branding and communications obligations.
- Required approvals before fund release.

#### Prepare an Award Summary Sheet

Develop a one-page document containing:

- Project title.
- Funder name.
- Award amount.
- Project duration.
- Budget periods.
- Reporting deadlines.
- Special award conditions.
- Required approvals.
- Internal project lead.
- Expected disbursement timelines.