Phase 1 — Immediate Response (Days 0–7)

Objectives 
 
 
 Understand the terms of the award. 
 
 
 Confirm acceptance requirements. 
 
 
 Notify all relevant stakeholders. 
 
 
 Establish project ownership and immediate next steps. 
 
 
 Activities 
 Review the Award Documentation 
 Read the complete Notice of Award (NOA), Grant Agreement, or Award Letter. 
 Pay particular attention to: 
 
 
 Total award amount. 
 
 
 Budget periods and funding schedules. 
 
 
 Approved versus requested budgets. 
 
 
 Project start and end dates. 
 
 
 Reporting requirements. 
 
 
 Compliance obligations. 
 
 
 Procurement restrictions. 
 
 
 Intellectual property provisions. 
 
 
 Data sharing requirements. 
 
 
 Publication requirements. 
 
 
 Branding and communications obligations. 
 
 
 Required approvals before fund release. 
 
 
 Prepare an Award Summary Sheet 
 Develop a one-page document containing: 
 
 
 Project title. 
 
 
 Funder name. 
 
 
 Award amount. 
 
 
 Project duration. 
 
 
 Budget periods. 
 
 
 Reporting deadlines. 
 
 
 Special award conditions. 
 
 
 Required approvals. 
 
 
 Internal project lead. 
 
 
 Expected disbursement timelines.