# Phase 2 – Administrative and Financial Setup (Weeks 1–4)

### Objectives

Establish the administrative, financial, and contractual foundations necessary for implementation.

### Activities

### a)Review Grant Agreements

Confirm:

- Payment schedules.
- Cost-sharing obligations.
- Allowable costs.
- Procurement requirements.
- Partner obligations.
- Reporting timelines.
- Amendment procedures.

#### b)Financial Setup

Prepare:

- Project budget tracker.
- Financial reporting templates.

#### c)Establish Project Files

Create dedicated folders containing:

- Proposal documents.
- Approved proposal.
- Contracts.
- Budgets.
- Reporting templates.
- Procurement documentation.
- Communications materials.
- Ethics documentation.
- Partner agreements.

#### d)Partner Agreements

Where applicable, finalize:

- Memoranda of Understanding.
- Sub-award agreements.
- Consultancy agreements.
- Collaboration agreements.
- Data-sharing agreements.

### Outputs

- Financial management systems established.
- Partner agreements initiated.
- Procurement plans completed.
- Project documentation organized.