Phase 2 – Administrative and Financial Setup (Weeks 1–4)

Objectives 
 Establish the administrative, financial, and contractual foundations necessary for implementation. 
 Activities 
 a)Review Grant Agreements 
 Confirm: 
 
 
 Payment schedules. 
 
 
 Cost-sharing obligations. 
 
 
 Allowable costs. 
 
 
 Procurement requirements. 
 
 
 Partner obligations. 
 
 
 Reporting timelines. 
 
 
 Amendment procedures. 
 
 
 b)Financial Setup 
 Prepare: 
 
 
 Project budget tracker. 
 
 
 Financial reporting templates. 
 
 
 c)Establish Project Files 
 Create dedicated folders containing: 
 
 
 Proposal documents. 
 
 
 Approved proposal. 
 
 
 Contracts. 
 
 
 Budgets. 
 
 
 Reporting templates. 
 
 
 Procurement documentation. 
 
 
 Communications materials. 
 
 
 Ethics documentation. 
 
 
 Partner agreements. 
 
 
 d)Partner Agreements 
 Where applicable, finalize: 
 
 
 Memoranda of Understanding. 
 
 
 Sub-award agreements. 
 
 
 Consultancy agreements. 
 
 
 Collaboration agreements. 
 
 
 Data-sharing agreements. 
 
 
 Outputs 
 
 
 Financial management systems established. 
 
 
 Partner agreements initiated. 
 
 
 Procurement plans completed. 
 
 
 Project documentation organized.