# Phase 5 – Compliance and Reporting Setup (Weeks 4–8)

### Objectives

Ensure all ethical, legal, and reporting requirements are met before implementation.

### Activities

#### a)Ethics and Compliance

Determine whether the project requires:

- Institutional ethics approval.
- Data protection compliance reviews.
- Partner approvals.
- Government permissions.
- Procurement approvals.
- Participant consent procedures.

For AI-related projects, additionally assess:

- Responsible AI requirements.
- Data governance frameworks.
- Bias mitigation strategies.
- Privacy and security measures.
- Transparency requirements.
- Algorithmic accountability considerations.

#### b)Reporting Framework

Prepare:

- Financial reporting templates.
- Narrative reporting templates.
- Monitoring and evaluation frameworks.
- Communications reporting requirements.
- Risk reporting procedures.

#### c)Develop a Reporting Calendar

Include:

- Quarterly reports.
- Financial reports.
- Partner reporting deadlines.
- Monitoring activities.
- Dissemination activities.
- Funder meetings and presentations.

### Outputs

- Compliance requirements documented.
- Reporting templates completed.
- Reporting calendar established.