Phase 5 – Compliance and Reporting Setup (Weeks 4–8)

Objectives 
 Ensure all ethical, legal, and reporting requirements are met before implementation. 
 Activities 
 a)Ethics and Compliance 
 Determine whether the project requires: 
 
 
 Institutional ethics approval. 
 
 
 Data protection compliance reviews. 
 
 
 Partner approvals. 
 
 
 Government permissions. 
 
 
 Procurement approvals. 
 
 
 Participant consent procedures. 
 
 
 For AI-related projects, additionally assess: 
 
 
 Responsible AI requirements. 
 
 
 Data governance frameworks. 
 
 
 Bias mitigation strategies. 
 
 
 Privacy and security measures. 
 
 
 Transparency requirements. 
 
 
 Algorithmic accountability considerations. 
 
 
 b)Reporting Framework 
 Prepare: 
 
 
 Financial reporting templates. 
 
 
 Narrative reporting templates. 
 
 
 Monitoring and evaluation frameworks. 
 
 
 Communications reporting requirements. 
 
 
 Risk reporting procedures. 
 
 
 c)Develop a Reporting Calendar 
 Include: 
 
 
 Quarterly reports. 
 
 
 Financial reports. 
 
 
 Partner reporting deadlines. 
 
 
 Monitoring activities. 
 
 
 Dissemination activities. 
 
 
 Funder meetings and presentations. 
 
 
 Outputs 
 
 
 Compliance requirements documented. 
 
 
 Reporting templates completed. 
 
 
 Reporting calendar established.