Fellowship Onboarding

• Acceptance Process
• Welcome Pack
• Fellow Information Collection
• Consent Forms
• Workspace Access
• Mentor Introductions
• Fellow Introductions
• Project Introductions

Acceptance Process

Applicants who successfully complete the recruitment and selection process receive an official THiNK Fellowship Offer Letter confirming their admission into the fellowship.

To confirm participation, successful applicants are required to:

• Accept the fellowship offer by the specified deadline.
• Confirm their assigned fellowship track.
• Complete all required onboarding forms.
• Submit any outstanding documentation requested by the Fellowship Coordinator.
• Agree to the Fellowship Code of Conduct and participation requirements.

Once acceptance has been confirmed, fellows are officially enrolled into the cohort and gain access to fellowship resources and communication platforms.

Welcome Pack

Upon acceptance, each fellow receives a THiNK Fellowship Welcome Pack designed to help them prepare for the program and feel part of the THiNK innovation community from day one.

Digital Welcome Pack

The digital onboarding package includes:

• Fellowship Playbook
• Fellowship Calendar
• Orientation Agenda
• Fellowship Schedule
• Mentor Contact Information
• Communication Platform Links
• Project Planning Templates
• Documentation Templates
• Code of Conduct
• Frequently Asked Questions (FAQs)

Fellow Information Collection

During onboarding, fellows complete the THiNK Fellow Information Form to provide administrative and professional information required for program management and communications.

The information collected includes:

• Personal details
• Contact information
• Professional biography
• Educational background
• LinkedIn profile
• Technical interests
• Project information
• Emergency contact information (where applicable)
• Passport-style profile photograph

The information collected supports fellowship administration, mentor matching, communication, and promotional activities.

Consent Forms

Before participating in the fellowship, fellows are required to review and sign the THiNK Fellowship Consent Form.

The consent process ensures that participants understand and agree to:

• Participation in fellowship activities.
• Use of their name, biography, and profile photograph for fellowship communications.
• Recording and photography during fellowship events.
• Publication of project information where appropriate.
• Compliance with THiNK policies.
• Responsible use of fellowship resources.

All personal information is managed in accordance with applicable data protection regulations and THiNK's privacy policies.

Workspace Access

Fellows receive access to the physical and digital resources required to participate effectively in the program.

Where applicable, this includes:

Physical Workspace

• THiNK Office workspace
• Meeting rooms
• Collaboration spaces
• High-speed internet access
• Demo and presentation facilities

Digital Workspace

• Shared document repositories
• Development resources
• API documentation
• Testing environments
• Cloud or sandbox environments (where applicable)

Workspace access is granted following completion of the onboarding process.

Mentor Introductions

Each fellow is assigned a mentor whose expertise aligns with the fellow's project and technical focus.

During the Orientation Session, mentors introduce themselves by sharing:

• Professional background
• Current role
• Technical expertise
• Research or industry experience
• Fellowship responsibilities
• Preferred communication methods

Following the introductions, fellows meet their assigned mentors and schedule their first mentorship session.

The mentor-fellow relationship is intended to provide continuous technical guidance, professional development, and constructive feedback throughout the fellowship.

Fellow Introductions

The Orientation Session includes an opportunity for fellows to introduce themselves and begin building relationships within the cohort.

Each fellow is invited to briefly present:

• Name
• Educational or professional background
• Technical interests
• Previous experience
• Motivation for joining the fellowship
• Personal learning goals

This activity promotes networking, peer learning, and collaboration among participants from diverse backgrounds.

Project Introductions

Each fellow concludes the onboarding process by presenting an overview of their proposed project.

The presentation should include:

• Project title
• Problem statement
• Target users
• Proposed solution
• Current stage of development
• Fellowship track
• Technology stack
• Expected outcomes by the end of the fellowship

Project introductions provide mentors and fellow participants with an early understanding of each project, facilitate collaboration across the cohort, and establish a baseline for tracking progress throughout the fellowship. They also serve as the starting point for mentor feedback, milestone planning, and technical refinement before development activities begin.