C.8 Phase 6 – Pre-Launch Activities (Final 1–2 Weeks Before Project Start)

Objectives

Confirm implementation readiness across all project functions.

Activities

1. Conduct a Project Readiness Assessment

Confirm that:

a) Administration

• Contracts are signed.

• Budgets are approved.

• Procurement plans are complete.

b) Human Resources

• Recruitment processes are complete.

• Consultants are onboarded.

• Team responsibilities are documented.

c) Operations

• Project tools are operational.

• Communication channels are established.

• Documentation systems are functioning.

d) Compliance

• Ethics approvals are secured.

• Reporting requirements are understood.

• Partner agreements are finalized.

2. Conduct the Project Kickoff Meeting

Agenda items should include:

• Project objectives.

• Deliverables.

• Roles and responsibilities.

• Communication protocols.

• Risk management procedures.

• Reporting expectations.

• Budget considerations.

• Implementation timelines.

Outputs

• Project readiness checklist completed.

• Kickoff meeting conducted.

• Team onboarding completed.