Phase 5 – Compliance and Reporting Setup (Weeks 4–8)

Objectives

Ensure all ethical, legal, and reporting requirements are met before implementation.

Activities

a)Ethics and Compliance

Determine whether the project requires:

• Institutional ethics approval.

• Data protection compliance reviews.

• Partner approvals.

• Government permissions.

• Procurement approvals.

• Participant consent procedures.

For AI-related projects, additionally assess:

• Responsible AI requirements.

• Data governance frameworks.

• Bias mitigation strategies.

• Privacy and security measures.

• Transparency requirements.

• Algorithmic accountability considerations.

b)Reporting Framework

Prepare:

• Financial reporting templates.

• Narrative reporting templates.

• Monitoring and evaluation frameworks.

• Communications reporting requirements.

• Risk reporting procedures.

c)Develop a Reporting Calendar

Include:

• Quarterly reports.

• Financial reports.

• Partner reporting deadlines.

• Monitoring activities.

• Dissemination activities.

• Funder meetings and presentations.

Outputs

• Compliance requirements documented.

• Reporting templates completed.

• Reporting calendar established.